Form or WhatsApp inbound
The original message is kept, not summarized away.
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For the person who still pastes into the CRM
We connect your tools so staff stop copying data. From $1,500.
The form, the inbox, the spreadsheet, the CRM: tools you already pay for, joined by a person copying fields between them. We wire the sequence so the record lands where it belongs on its own, and when a run fails it is logged and a person is told. From $1,500 for one contained workflow, price in writing first.
What four hours of copying costs
Four hours a week of copying, against a $1,500 workflow.
Put your own hourly cost in the second row. The rest of the math follows.
Time4 hours / week copied between tools208 h/yr
Loaded costAt $40/hour (assistant or owner time)$8,320/yr
ErrorsWrong record, missed follow-up, double invoice: none of it in the $8kextra
BuildOne contained workflow, documented, with failure handlingfrom $1,500
If the volume is ten rows a month, keep the spreadsheet. We will say so.
Who pays this
Owners who already bought the tools and still copy data by hand.
- Yes: staff paste the same fields from a form into a spreadsheet or the CRM every week.
- Yes: HubSpot or a Sheet is the real system, and a person is still the connection between it and everything else.
- Yes: a form lands in an inbox and dies there. Nobody is told, nobody calls back.
A job we actually take
Form in, record in the CRM, alert when it fails.
Record in the CRM
The right owner is notified. Duplicate rules are written down.
When it fails
A log, a retry that is safe, a path for a human. Silent failure is how you lose a week of leads.
The obvious alternative
A Zapier account and a free weekend.
It works until the CRM renames a field and the zap fails quietly. Nobody is told. Three weeks later a customer asks why nobody called back, and the leads from those three weeks are in no system at all.
What you get from us instead
Documented, logged, supported, and honest about volume.
- Documented. One page that says what each step does, where it can break, and who to call.
- Logged. Every run is recorded. A failure alerts a person, not a dashboard nobody opens.
- Supported. 30 days after handoff on the $1,500 flow, 90 days on connected operations. You are not on call when a run breaks at night.
- Honest. Ten rows a month is a spreadsheet. We tell you so before you pay us.
Price
Pay for one working sequence, not a pile of leftover connectors.
Fixed price in writing before we build. Both tiers include failure handling and operating notes.
One contained workflow
$1,500
- One trigger-to-result flow across up to five services
- Failure handling: a log, a safe retry, an alert to a person
- Operating notes your team can follow without us
- 30 days of support after handoff
Connected operations
$4,000
- Up to five flows: intake, CRM, billing, and the steps between them
- Approvals where a person has to say yes before money or a contract moves
- Logging across every flow, in one place
- 90 days of support after handoff
The usual first project when intake, the CRM, and billing need to exchange data.
Managed, $1,000/mo, is for flows that sit on APIs that change; it is not unlimited Zapier. Bundles with a small app (from $2,500) when the workflow is the product, and with AI when the input is documents and language, not form fields. The form usually lives on a website; if that site is slow or hacked, the workflow inherits it, so that repair comes first and has its own fixed price:
What it costs
$0 for the site report
Paste the URL. See what is slow, broken, or unsafe, with evidence. No card, no sales call.
$1,500 for the repair, and up
Fixed price in writing, per item on the report, before we touch anything. Malware cleanup from $500. Care at $149/mo starts after and keeps it that way.
A site scoring 41 loses most of the people who arrive on a phone before they see your offer. The report measures it; the repair closes it.
What happens after you write
Name the tools and paste one record the way it looks when copied by hand.
HubSpot, Sheets, the form, WhatsApp: whatever is in the chain. We reply in one business day with a fixed price in writing, or with “keep the spreadsheet.” If your website is part of the chain, this is the order we work in:
- $0
Site report
Paste the URL and see what is slow, broken, or unsafe, with evidence and severity. Free, no card.
Run the report → - $1,500 and up
Fixed-price repair
Quoted item by item from your report, in writing, before we start. Malware cleanup from $500. Book within 7 days and we take $150 off.
Get the price → - $149 /mo
Care
Starts after the repair and keeps the site fast, safe and current. 3-month minimum. First month free when it starts right after the repair.
What it covers →